A-A-54188

Operators and service data manuals. The contractor shall furnish manuals, handbooks and/or brochures containing complete operation, installation and service/maintenance instructions (including pictures of illustrations, as necessary) with complete schematics and wiring diagrams. All manuals, handbooks, and/or brochures will be written in the English language and all schematic and wiring diagrams will use American electrical and electronics symbols. The manuals will include electrical data and connection diagrams for all applicable utilities. The instructions shall also contain a complete list of all replaceable parts showing part number, name and quantity required. All service notes, service memos, etc., pertaining to the equipment and issued subsequent to the printing of the original instructions shall also be included. These instructions shall be, as a minimum that furnished to service engineers (or servicemen) that normally install and service the equipment for the company or distributor. When the system being procured includes, or will operate ancillary equipment, the service data shall include complete instructions and drawings which show interfacing of all system components.

Two (2) complete sets of the above information shall be packaged with each unit of the required equipment. Where multiple quantities of the same unit are to be delivered to the same ultimate consignee, then only a total of two service manuals need to be supplied to each consignee. However, two operational manuals still need to be supplied with each unit.

Quality Assurance Provisions.

Responsibility for inspection. Unless otherwise specified in the contract or purchase order, the contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contact or purchase order, the contractor may use his own or any facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

Records. Records of examinations and tests performed by or for the contractor shall be maintained by the contractor and made available to the Government upon the Government’s request, at any time, or from time to time, during the performance of the contract and for a period of three years after delivery of the supplies to which such records relate.